Xerox DocuShareĭocuShare is a cloud-enabled service that can help you manage digital documents. Going digital requires your documents to be organized in two ways: information needs to be put into a storage repository, and it also needs special software that manages document creation and print usage. While it is easy to learn how to use document organization software, it can be difficult choosing which software works best for your office, so to make the process simpler, here are our top recommendations for document organization software for going paperless: You still need to organize your documents.ĭocument organization software works like the old filing cabinet you use to store paper documents-only it is much more efficient, easier to navigate, and it doesn’t take up prime office space. Going digital doesn’t mean your files disappear. The next step to going paperless involves organization. Still weighing the pros and cons of Managed Print Services with STPT? Check out our blog Is Managed Print Services Right for Your Business? (Pros and Cons) for more information. This saves energy by reducing how much power printers and scanners use during the day. MPS also uses strategies to save energy, like auto-shut off features that tell the machine to turn off automatically when not in use. MPS also offers helpful tools for checking and increasing your company’s environmental sustainability. Your MPS provider can tell you if your printers are effective or ineffective, and they can also point out which printers use the most energy. For example, at STPT we use eValet, which offers several benefits for companies, including an easy-to-access app where you can view all your devices at once. MPS can vary based upon which print vendor you choose to use. Managed Print Services (MPS) makes your office more functional by helping you easily track and control how much you use your printers and scanners. Using Managed Print Services to Check Your Paperless Capabilities You need to determine how much paper you use and how much of that paper is needed for the operation of your business. It is important to assess your office’s current printing practices before going paperless. MPS makes going paperless easy because it pinpoints areas where you need to cut down on printing and its associated costs. MPS allows you to easily identify obsolete and ineffective printers, and it also helps figure out which prints are unnecessary. The best way to determine your company’s paperless capabilities is through Managed Print Services (MPS). Going Paperless at Work: Where Do We Start?įirst: is your office as paperless as it could be? scanners and multifunction printer optionsĪfter reading this comprehensive article, you will know how to go paperless, which tools your company will need to go paperless, and how STPT can help your office accomplish your paperless goals.using cloud programs to back up digital documents.document organization and management software options.how to check your office’s paperless capability with MPS.We want to use our expertise to help you figure out how to go paperless by putting together this easy-to-read guide that covers: ![]() Luckily, as a top-rated print vendor in the North Texas and DFW area, STPT has helped many small businesses support their missions to go green by practicing environmentally friendly printing and scanning. This means that having the reputation of being an eco friendly paperless office can help increase your sales and make your company more appealing to customers.īut going paperless can be daunting. It also has the added benefit of being good for the environment, and environmentally conscious workplaces tend to make green by being green. Going paperless can offset the business expenses of losing paper documents. One way to solve the problem is going paperless. This is a big problem, especially for small businesses because it costs at least $125 to pay for the labor to recover one misfiled paper document. Paper waste needs to be managed because losing paper means your business is losing money. ![]() So, if we do the math, that means more than 300,000 documents will be lost every minute of every day in 2025. Did you know that people lose 7.5% of all paper documents?Īlthough 7.5% may not sound like a lot, it accounts for a huge number of lost documents.Īccording to the International Data Corporation, 4.4 million pages will be printed every minute in 2025.
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